Junior Talent Acquisition Specialist

Ensure strong working relationships

• Maintain professional and respectful interactions with all staff members.

Recruitment

• Assist with the screening and selection of potential candidates, including participation in first and second interviews.

• Liaise with recruitment agencies by providing weekly updates and ongoing feedback.

• Coordinate and schedule interviews with the relevant managers.

• Ensure all recruitment approval forms include the necessary documentation and signatures, following up where information is outstanding.

• Provide job specifications and communicate available vacancies to preferred recruitment agencies.

• Regularly update and manage recruitment platforms, ensuring expired vacancies are removed or closed.

• Assist with arranging relevant assessments as part of the screening process.

• Maintain and update recruitment-related checklists.

• Ensure interviews are scheduled promptly once candidates have been shortlisted.

• Support line management during interviews and assist in evaluating candidate suitability and cultural fit.

• Save recruitment approvals electronically, update the vacancy schedule, and maintain accurate vacancy records.

• Draft and distribute internal vacancy advertisements via email.

• Conduct reference checks for shortlisted candidates.

• Update recruitment policies, procedures, and checklists where required.

• Once a candidate has been selected and the offer has been accepted, initiate the onboarding process.

• Distribute onboarding documentation to managers and new employees.

• Provide managers with onboarding checklists and probation documentation for completion.

• Create new employee profiles within the HR system.

• Prepare employment contracts, restraint agreements, and job descriptions for candidates or recruitment agencies.

• Coordinate with IT to ensure equipment is prepared prior to the employee’s start date.

• Confirm with managers that desk space and stationery are ready for the employee’s first day.

• Ensure all new employee documentation is completed and shared with the relevant departments.

• Distribute welcome communications for new employees.

• Ensure new hires receive all required employment documentation for completion.

• Welcome new employees on their first day and introduce them to senior management.

• Maintain and update the staff file audit spreadsheet.

• Create and maintain electronic personnel files for new and existing employees, ensuring all documentation is properly filed.

• Conduct regular staff file audits and follow up on any outstanding documentation.

Induction

• Assist with the coordination and facilitation of employee induction sessions.

• Arrange catering and venue bookings where required.

• Support the annual review and improvement of the induction and orientation process.

• Assist with induction programmes for various operational divisions and driver staff.

Payroll Administration

• Upload all relevant payroll documentation to the payroll input folder before the 7th of each month.

• Submit medical aid transfers, new applications, and dependent additions to payroll before the employee’s start date.

• Ensure provident fund documentation is completed accurately and submitted to the relevant payroll or HR personnel for approval.

Performance Management

• Collect, record, and follow up on bi-annual employee performance appraisals.

Talent Acquisition

• Support regional talent acquisition initiatives and related recruitment projects.

Adhoc

• Provide administrative support to HR and payroll management on various projects and tasks.

• Conduct telephonic employment verifications when required.